Office of the College Secretary
Office of the College Secretary


  • The Office of the College Secretary (OCS) performs all duties as prescribed in the University of the Philippines System Code.
  • The OCS takes charge of CEM students' academic records and activities specifically those pertaining to: admission, registration, graduation and other circular matters.
  • The OCS is also the official repository of records pertaining to curricula, minutes of faculty meetings, registration data, faculty service records and other academic information of the college.
  • The College Secretary acts as the Secretary to the Executive Committee, and is responsible to the Dean.

The duties of the Secretary in relation to the college student body shall be:

  • To inform students during registration of their schedule, curricula, and other matters;
  • To assist the Office of the Student Affairs in the supervision of student activities;
  • To help execute decisions of committees of the college and of University authorities affecting students; and
  • To see that requirements for graduation are fulfilled

The duties of the Secretary in relation to the faculty shall be:

  • To keep permanent records of the work of the faculty of the college;
  • To receive suggestions from faculty members;
  • To help and correlate all activities of the faculty committees; and
  • To render to the Dean such assistance in the administration, as may be required.

In addition to the aforementioned functions, the Secretary shall perform other duties assigned to him by the Dean or Director.

Forms available at the Secretary’s Office

  • Excuse for Absence
  • Consent of Instructor form
  • University Clearance *
  • Report of Records for Completion/Removal Grade
  • Absence Without Leave Form (AWOL)
  • Permit for Removal of Grade of “4” and “INC”
  • Dropping Slip
  • Application for Leave of Absence (LOA)
  • Notice to Faculty Concerned Re Student LOA
  • Application for Revision in the Approved Plan of Course Work
  • Application for Substitution of Courses
  • Certification of Under loading
  • Overload Permit
  • Application for Waiver of Prerequisite
  • Request to Cross-Register
  • Application for Dropping a Subject
  • GE Plan of Course Work
  • Information Sheet for Shiftees to CEM Programs
  • Permit to Transfer
  • Summary of Academic Performance
  • Form for Readmission, Reinstatement, and Extension
  • Application for Graduation

* Form downloadable at (use your system one username and password)

Prof. Rowena A. Dorado

College Secretary

Apolinario, Tedelyn C.

Administrative Assistant

Malabayabas, Alvin O.

Student Records Evaluator

Tagulabong, Lennie L.

Administrative Assistant

Contact Information